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UQ Research Data Manager

Provides information about how to use the UQ Research Data Manager (UQRDM) to store and manage research data for research projects.

Accessing the mapped drive

All UQ staff and students that are listed as a collaborator on a record can access the mapped drive at all sites across UQ. If working away from any of these sites (e.g. home or overseas) a VPN connection to UQ is required to access UQRDM data via a mapped drive. Refer to these instructions about how to connect to the VPN. 

How you map the drive will depend on the operating system you are using. Detailed instructions for Windows, Mac, and Linux users are provided. If you require assistance with this process please contact ITS Support .

Important note for HDR students: If you experience difficulties accessing the mapped drive, please refer to the relevant topic in FAQs. 

Windows instructions - "UQ-Research" drive

Prior to accessing the mapped drive, please ensure that you have logged out of your UQ account (i.e. logged out of your computer), and then back in again. You will not be able to access the drive until you have completed this process. 

1. You will see a drive mapped as R: if not, please enter this location into "File explorer": \\uq.edu.au\UQ-Research. 

2. Copy the pathway:  \\uq.edu.au\UQ-Research 

 

3. Right click on "Network" in the menu, and then click on "Map network drive" 

 

4. Select a letter for the drive. It is recommended that you choose the letter "R" for consistency. 

Paste the pathway into the "folder" box and check that the "Reconnect at sign-in" box is checked. This will ensure that your computer will attempt reconnecting every time you log in. 

 

5. Click "Finish" 

 

6. Now the "UQ Research" drive should appear in the side menu.

 

All of the relevant allocation folders should be listed within this drive. This means that you will not have to map a new drive for each new record that is created within the UQRDM. 

Allocation folders are listed in the following format: 6-10 character short code followed by a 5 character storage code. (e.g. RDMUQ2017-I0001) . 

 

Mac instructions - "UQ-Research" drive

1. As per the email instructions, from the finder - click "Go" and then "Connect to Server". 

 

2. Type in the pathway: smb://uq.edu.au/UQ-Research in the server address box, click the "+" symbol and then click "Connect". 

 

 

To map this drive permanently (so you don't have to re-enter the pathway when you restart your computer) follow these instructions: 

1. Enter into system preferences from the apple menu. 

2. Click on "users and groups". 

3. Click on "login items". 

4. Click on the + button to add another login item. 

5. Locate the network drive you would like to permanently mount (will mount after re-boot of computer) and click "add".  

6. Exit out of system preferences. 

 

All of the relevant allocation folders should be listed within this drive. This means that you will not have to map a new drive for each new record that is created within the UQRDM. 

Allocation folders are listed in the following format: 6-10 character short code followed by a 5 character storage code. (e.g. RDMUQ2017-I0001) . 

What to do if you cannot map the "UQ-Research" drive

You may be unable to map the UQ-Research drive in the following situations: 

1. If your computer/laptop is not connected to the UQ domain - if unsure please contact ITS Support . IT support can organise for your device to be connected if it is an ITS managed computer/laptop. 

2. If you are using your own personal laptop or computer. 

If one of the above situations apply, you can follow these alternative instructions for windows or mac.

Alternative windows instructions

1. Go to your UQRDM record (via the UQRDM website) and click on the "Storage instructions" link at the top of the page. 

2. Find the alternative pathway listed under the "Windows" instructions. 

Note: The pathway will be written after this sentence "If this pathway does not work or your device is not authenticated by the UQ domain please enter this location...." 

3. Copy the pathway. 

4. Right click on "Network" in the menu (of file explorer), and then click on "Map network drive". 

 

5. Select a letter for the drive. 

Paste the pathway into the "folder" box and check that the "Reconnect at sign-in" box is checked. This will ensure that your computer will attempt reconnecting every time you log in. 

 

6. Click "Finish" 

7. You will then be asked to enter your UQ credentials to enable access to the allocation folder.

Enter your UQ staff or student username in the form uq\username (HDR students should enter their student username). Then enter your UQ password and click OK.

 

Note: You will need to repeat this mapping process for each allocation folder (i.e. each time a new record is created within the UQRDM which you are a collaborator on).

 

Alternative mac instructions

1. Go to your UQRDM record (via the UQRDM website) and click on the "Storage instructions" link at the top of the page. 

2. Find the alternative pathway listed under the "Mac" instructions. Copy this pathway. 

3. From the finder - click "Go" and then "Connect to Server". 

4. In the server address box, paste the alternate pathway. 

Click the "+" symbol,  and then click "Connect". 

 

 

5. Enter your UQ staff or student username in the form uq\username (HDR students should enter their student username) Then enter your UQ password. 

6. Click "Connect"

Note: You will need to repeat this mapping process for each allocation folder (i.e. each time a new record is created within the UQRDM which you are a collaborator on). 

 

To map an allocation folder permanently (so you don't have to re-enter the pathway when you restart your computer) follow these instructions: 

1. Enter into system preferences from the apple menu. 

2. Click on "users and groups". 

3. Click on "login items" 

4. Click on the + button to add another login item. 

5. Locate the network drive you would like to permanently mount (will mount after re-boot of computer) and click "add".  

6. Exit out of system preferences. 

 

Linux instructions

There is no easy or consistent way to map the drive using file browsers such as Nautilus, Dolphin and Thunar. You may have success in getting this to work by using the details from the instructions for a command line mount below, but it will depend on your local configuration of samba.

Note: The current connection information for Linux is available for each UQRDM record through the RDM website by selecting the record and then clicking the 'Storage instructions' link at the top of the page for that record. 

To map the drive, first check with smbclient in a Terminal or xterm window: 

 $ smbclient -m SMB3 -U uqjblogg@uq.edu.au -W UQ \ '\\enter pathway provided in storage instructions here'

 

You will have to substitute in your own username and allocation folder details (shortcode-storagecode) provided in the email to make things work.

If this is successful you will be able to use “ls” and “cd” to browse the drive. 

 

To mount things permanently it is best to use sudo and mount the drive as such: 

1. First make a local directory to mount to:

  $ mkdir local_mount

2.  Then mount the allocation folder: 

 $ sudo mount -t cifs '\\enter pathway provided in storage instructions here'

local_mount -o vers=3.0,user=uqjblogg,dom=uq.edu.au

 

You will have to substitute in your own allocation folder details (shortcode-storagecode) and UQ username (HDR students should enter their student username). 

 

Once you have entered this information, you will be asked to enter your password and your allocation folder will then be available in the local_mount folder.

   $ cd local_mount

Note: You will need to repeat this mapping process for each allocation folder (i.e. each time a new record is created within the UQRDM which you are a collaborator on).