Additional sharing (by email or link) is available within the UQRDM cloud web interface. It is important to note that this functionality is not available if you have indicated that your project has "identifiable human data" while setting up your record in the UQRDM.
There are several reasons why you may choose to use this functionality. Below are a few ways that it can be used:
1. To share data with people not named on the record as a "collaborator" (e.g. international, industry etc.).
2. To control access, so that people (not named on the record) can only see certain sub-folder/s or files (not the whole allocation folder).
3. To allow people to have "read only" access to the data, or to only upload files into the allocation folder.
For more information on how to use this functionality, refer to the video in the section below: Controlling access to your project data, and sharing with other researchers.
The first way you can share folders/files with partners who are not named on the record is by entering the email address of the person you want to share the data with. To do this, follow these steps:
Note: This will not be possible if you have indicated that the project has identifiable human data, while setting up your record in the UQRDM.
Note: You can choose to share a folder within your storage allocation, or a single file within a folder. In this screenshot, we are sharing a folder.
(a) setting access permissions:
(b) changing the password
(c) setting an expiry date - this can be set at a maximum of 180 days, the default expiry date is 14 days
(d) deleting the share.
The second way you can share folders/files with partners who are not named on the record is by 'sharing link' via the UQRDM Cloud. To do this, please follow these steps:
Note: This will not be possible if you have indicated that the project has identifiable human data, while setting up your record in the UQRDM.
Note: You can choose to share your whole allocation folder, a sub-folder, or a single file. In this screenshot, we are sharing the whole project folder.
Create the private URL link using either the arrow that appears next to the password, or click on the 'Create Share' option, both shown in the image below.
* Note: You must set an expiry date when 'sharing by link'. This is set at a default maximum of 180 days; however you can shorten this time if you wish. If you wish to extend beyond 180 days, you will have to set up the share again at the end of the expiry period.
(a) Setting access permissions:
(b) Editing password and expiration date
(c) Deleting and unsharing, or adding another link.