Active record = A record is "active' once data storage has been provisioned.
HDR student = Higher Degree by Research student (i.e. PhD or MPhil)
Pending collaborator = Any collaborator who is added to a record (name and email address) but has not yet followed the link sent via email (inviting them to join the project), to login and enable access to the storage.
Allocation folder = Folder that is allocated for each record once a request for storage is made. Accessible by any collaborator listed on the record. Named using the format: <short code>-<storage code> - e.g. RDMTEST00-Q0463.
UQ collaborator = Any UQ staff member or HDR student who is listed as a collaborator on a record.
UQ lead = UQ lead investigator of a research project OR UQ principal advisor of a HDR project who must approve the record before storage is allocated (cannot be a HDR student).
UQRDM = UQ Research Data Manager
Record = Research activity
Record owner = UQ staff or student who creates the record and requests storage.
Short code = One of the mandatory fields that is filled out by the record owner, which is used during the storage allocation process to prefix an allocation folder. Consists of 6-10 characters (combination of numbers and letters only) - e.g. RDMTEST00. This code cannot be updated after the record is submitted.
Storage code = Provided by ITS for each record, once a request for storage is made. Used to prefix an allocation folder. Consists of 5 characters, starting with a single letter and followed by 4 numbers - e.g. Q0463.