Active record = A record is "active' once data storage has been provisioned.
Allocation folder = Folder that is allocated for each record once a request for storage is made. Accessible by any collaborator listed on the record. Named using the format: <short code>-<storage code> - e.g. RDMTEST00-Q0463.
DRN = Digital Research Notebook provided by LabArchives.
HDR student = Higher Degree by Research student (i.e. PhD or MPhil)
Incomplete = A record which is started by the record owner and saved by clicking the "Save draft" button, not submitted for approval or data provisioning. Only the owner can make changes to an incomplete record. A record will remain "Incomplete" until it is submitted for approval or data storage is requested.
Pending = A record with a "Pending" status has been approved and submitted by the UQ lead for storage provisioning. Both the record owner and the UQ lead are unable to edit the record during this time (all fields locked). A record will remain as "Pending storage" until data storage has been provisioned (usually within 30 minutes, however can take up to 24 hours in some circumstances).
Pending approval = A record submitted by the record owner for approval by the UQ lead Investigator. A record will remain as "Pending approval" until the UQ lead has approved the record.
Pending collaborator = Any collaborator who is added to a record (name and email address) but has not yet followed the link sent via email (inviting them to join the project), to login and enable access to the storage.
Record = Research activity
Record owner = UQ staff or student who creates the record and requests storage.
Short code = One of the mandatory fields that is filled out by the record owner, which is used during the storage allocation process to prefix an allocation folder. Consists of 6-10 characters (combination of numbers and letters only) - e.g. RDMTEST00. This code cannot be updated after the record is submitted.
Storage code = Provided by ITS for each record, once a request for storage is made. Used to prefix an allocation folder. Consists of 5 characters, starting with a single letter and followed by 4 numbers - e.g. Q0463.
UQ collaborator = Any UQ staff member or HDR student who is listed as a collaborator on a record.
UQ lead = UQ lead investigator of a research project OR UQ principal advisor of a HDR project who must approve the record before storage is allocated (cannot be a HDR student).
UQRDM = UQ Research Data Manager