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UQ Research Data Manager

Provides information about how to use the UQ Research Data Manager (UQRDM) to store and manage research data for research projects.

Purpose and uses

Additional sharing (by email or link) is available within the UQRDM cloud web interface. It is important to note that this functionality is not available if you have indicated that your project has "identifiable human data" while setting up your record in the UQRDM

There are several reasons why you may choose to use this functionality. Below are a few ways that it can be used: 

1. To share data with partners not named on the record (e.g. international, industry etc.). 

2. To control access, so that partners (not named on the record) can only see certain sub-folder/s or files (not the whole allocation folder). 

3. To allow partners to have "read only" access to the data, or to only upload files into the allocation folder.

For more information on how to use this functionality, refer to the video: Controlling access to your project data, and sharing with other researchers. 

Share with specific email address

The first way you can share folders/files with partners who are not named on the record is by entering the email address of the person you want to share the data with. To do this, follow these steps: 

1. Login to cloud.rdm.uq.edu.auOnce logged in you will see a list of your allocation folders. 

2. To enable the sharing function, click on the "share" icon. 

Note: This will not be possible if you have indicated that the project has identifiable human data, while setting up your record in the UQRDM. 

Note: You can choose to share your whole allocation folder, a sub-folder, or a single file. In this screenshot, we are sharing the whole allocation folder. 

3. Enter the email address of the person that you would like to share the folder/file with. 

4. Once you have entered the email address, the person you have added will automatically receive an email from UQRDM cloud with a link to follow to enable access to the folder/file you have shared with them. They will also receive a separate email with the unique password they are required to enter to access the folder/file. This password is computer generated.

5. You can then choose from a number of additional options in the side menu (three dot menu). These include

(a) editing access (set by default) 

(b) read only access (by unticking "can edit") 

(c) allowing file upload only (so can't see the contents of the folder) 

(d) setting an expiry date - this can be set at a maximum of 180 days. 

Share by link

The second way you can share folders/files with partners who are not named on the record is by 'sharing by link'. To do this, please follow these steps: 

1. Login to cloud.rdm.uq.edu.au. Once logged in you should see a list of your allocation folders. 

2. To enable the sharing function, click on the "share" icon.

Note: This will not be possible if you have indicated that the project has identifiable human data, while setting up your record in the UQRDM. 

Note: You can choose to share your whole allocation folder, a sub-folder, or a single file. In this screenshot, we are sharing the whole project folder. 

3. Select the "share link" option. 

4. You should then enter a unique password for this link. 

5. Once you have entered a unique password, a unique URL will be generated. You can then share this URL with anyone who need access to the folder/file, along with the unique password. 

Note: That you must set an expiry date when 'sharing by link'. This is set at a default maximum of 180 days; however you can shorten this time if you wish. If you wish to extend beyond 180 days, you will have to set up the share again at the end of the expiry period. 

6. You can also choose from a number of additional options. These include: 

(a) read only access (set by default) 

(b) allow upload and editing 

(c) allow file drop only (so can't see the contents of the folder)  

Controlling access to your project data, and sharing with other researchers