EndNote referencing software

 Do not save your library (file) to cloud storage. Examples: UQRDM, Dropbox, OneDrive, Google Drive, iCloud

• Libraries should be saved to a local drive only.
• Issues e.g. corrupted libraries or documents can occur.
• Cloud storage can be used for back up copies or to access a large EndNote library from a different locations.
• If you need to use it, do not open and work on your library. First download it or copy it to your local device. When finished, add the saved version back to your cloud storage.

EndNote calls a file of references a library.

Best practice

• Save 3 copies in 3 locations eg. university servers, second device, external drive on different devices
• Do not use a backup as your working library.

 Mac users - do not use Save as packet option. Compress Library is the recommended option.

Compress Library

• Compress Library is an option in EndNote.
• It is recommended for creating backups.
• When a library is created, two files are produced. One has an .enl file extension e.g. My Thesis Library.enl and the other is a folder with the same name but ending in .DATA e.g. My Thesis Library.DATA. These files must remain together for your library to fully function. 

Create a compressed library

1. In EndNote, open your library and click on File > Compress Library.
2. A Compress Library window will open. Click on OK.
3. Give your compressed library a name. For a backup, it is recommend to add “Backup” and the date e.g. BACKUP-My-Thesis-12112022. Click on Save. 
4. Add to your backup locations.
5. To open the file, double click on it on any computer with EndNote installed.

Save a copy

1. Click on File > Save A Copy.
2. We recommend adding “Backup” and the date e.g. BACKUP-My-Thesis-12112022. Click on Save.
3. Remember to always move both the enl file and DATA folder together to same location.

Mac OS automatically backups certain locations to iCloud e.g. Documents and Desktop.

The library can be:

• saved or moved to a different location
• the automatic backup function can be switched off. Note: This will prevent other files being backed up.