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Publish a dataset with UQRDM and UQ eSpace

Helpful guide on how to use UQRDM to deposit, share and preserve datasets in UQ eSpace

Publishing process

  • Login to UQRDM (https://rdm.uq.edu.au) and click on your project record ID to open it.  Click "Publish a new dataset to UQ eSpace". 
  • Only the Project Owner or Lead can publish datasets.

Work through steps. You can click on any of the options from 1 to 5 at any time to complete the submission.

 

important Note the published datasets cannot be changed.  If you make significant change of your datasets, you need to go through the same process to publish another data record with the changed or edited datasets.  The previously published data record will have the word "Superseded" in the title, and the new record will have the word "Updated" in the title, the two records will be linked to inform users the relationship between these two datasets. 

 

  Dataset Details

Enter your dataset details. This information will appear in the published UQ eSpace record.

  • Add a dataset name or dataset title. It should be descriptive and unique to aid discoverability.
  • Enter a description of the dataset. This will help other users understand what data you have and how it can be used.
  • Add the types of data or file types being deposited.
  • Enter a project name and project description (if you already have this in your Project Record it will be automatically filled).
  • Add FOR codes if they have not been automatically filled from your Project Record.
  • Search for related publications or datasets that are already in eSpace to link them together.  For information on forthcoming publications that relate to the dataset, it can be entered in the Additional notes field.
  • Click through to the next section - Dataset Contact and Creators

 

  Dataset Contact and Creators
  • Check the details relating to the primary contact for the dataset and any creators of the dataset.  This information will appear on the UQ eSpace record.  The details are drawn from your Project Record.  If they are not correct you will need amend the details in the Project Record.
  • Use the checkboxes to remove any collaborators who should not be listed as a dataset creator in the published UQ eSpace record.
  • Click through to the next section - Folder Selection

 

  Folder Selection
  • All folders in your project storage allocation will be presented.  Select only the folder with the data you wish to publish.
  • Click through to the next section - Access and Licensing

 

Note: If you have multiple storage allocations for the project record, you need to select the storage where the dataset is stored and the folder for publishing is created in.

   Access and Licensing
  • Select your preferred access conditions from the drop down box, either Open Access or Mediated Access.
  • Apply appropriate License or Terms of access. This will guide users on how to use and cite your dataset.
  • Click through to the next section - Confirm and Publish

 

5  Confirm and Publish

You are now ready to publish your dataset. If you need to make any changes you can go back or click on any section using the numbered trail at the top of the screen. If you are happy with the data and metadata to be published to eSpace:

  • Check and agree to the deposit agreement.
  • Click on 'Publish your dataset'
  • Do not attempt to access your files during the submission and packaging process.  Access will be restored when this process is complete.
  • A DOI will be minted for your dataset. You will receive an email advising you of the DOI associated with your dataset. UQ researchers are encouraged to include the citation and DOI for their data in any reference lists.
  • The UQ Library Research Data Services Team will review and curate the metadata that has been submitted. When your dataset is approved and published in eSpace you will be notified by email.