Digital Research Notebooks

All UQ collaborators that are added to a DRN via UQRDM can access their notebook in two different ways.

Note: You will not be able to access your DRN until you have activated your account.

1. Access via LabArchives website. At the login page, select "The University of Queensland", this will take you to the UQ Sign-page, enter your UQ username and password, and click "Log in". 

2. Access via the relevant UQRDM project record. Go to rdm.uq.edu.au and click on the "My records" page. Then select the record linked to your DRN. Find the DRN under 'connected services' and  click on the 'arrow' icon. This will open the DRN in a new window, login to LabArchives as per the instructions in step 1.

If you are a new user, the following video provided by LabArchives gives an overview to the basic elements of your DRN, including:

• How to manage your DRN
• How to add an entry
• How to create folders, pages etc
• How to upload documents
• Where to tag, comment and annotate
• Find historical versions
• Share and collaborate

Introduction to LabArchives (YouTube, 4m35s)

For UQ users who need page signing to be witnessed, they need to select this option in the UQRDM system. All page signing and witnessing is managed from UQRDM and not the Notebook.

Permission to sign a page in a DRN is assigned to the UQRDM project owner and lead only.  The defaul setting is 'no witness required'.

If your Notebook requires Witnessing of pages signed off, this feature needs to included in the UQRDM record. Only project owners and leads can add this function and will have the ability to witness page signing.

1. Go to rdm.uq.edu.au
2. Click My records
3. Select the record the notebook is attached to, and go to 'connected services'
4. Click the icon to manage service settings and metadata. 
5. Select  "Signing requires a witness"
6. Then click "Update Service".

If you need additional collaborators to be Witnesses or have permission to sign pages, the owner or lead will have to enable these permissions via the LabArchives notebook.

If you create a custom widget and wish to keep it viewable and usable to your research group only, follow these steps.

Creating a custom widget:

1. Create a custom widget in Widget Manager.
2. After confirming the widget is working as required, copy the widget source code and store it in a LabArchives notebook. You can find the source code by going to Widget HTML Editor, click Source.
3. Add the widget as an entry on a page in a notebook.
4. Ensure the appropriate user access permissions are set for the entry (the notebook Admin may choose to limit access to view only for other users in the notebook).  This becomes the template of the widget.
5. Delete the custom widget from Widget Manager.

Using the custom widget:

1. Hover over the custom widget template entry you want copy.  You should see menu options for this entry.
2. Click the triple dot menu, then select Copy.
3. Go to the page where you wish to copy the widget.
4. Either click the "+ New" button at the top right of the page and choose Copied Entry, or hover between two entries (where you would like to place the copied entry) until you see the insert flag.  Click and choose More, then click Copied Entry.
5. Your copied widget will then be added to the page.

Details of the Copy Entry feature can be found at the LabArchives Knowledgebase Copy Entry section.

Standard DRNs add each new entry to the bottom of the page. If you prefer to have each entry appear at the top of the notebook page, you can set preferences in UQRDM.

1. Login to UQRDM and select your project.

2. Go to your connected Digital Research Notebook and click the edit icon

3. Use the dropdown option to select the position of new entries, either top or bottom of the page.

4. Click on Save Settings.

When you next login to your Digital Research Notebook, each new entry will automatically appear at the top of the page.