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UQ Research Data Manager

Provides information about how to use the UQ Research Data Manager (UQRDM) to store and manage research data for research projects.

How to set up a project record and request storage?

  Login to the UQRDM: 

Note: HDR students should login to UQRDM with their student ID (e.g. s1234567) if creating a record for their PhD or MPhil project. If the students also have staff account and often use their staff login, they can add their staff account as a "Collaborator".  Explained in step 5. 

  Select "Create new record" in the menu. 

  Enter the information that is relevant to the project.

Click on the "?" if assistance is required to answer any of the questions. This will open additional information relevant to the question. 

 Note that the short code field (under project information) cannot be changed once the record is saved or submitted. 

  Enter a "UQ lead" if this is different to the "record owner" (the user completing the record). 

For Higher Degree by Research (HDR) projects, the student will be prompted to nominate their UQ principal advisor (as the UQ lead) if the "HDR project" option is selected. 



  Enter any other UQ or external collaborators that you wish to have read/write access to the shared storage for the project.

You should add the collaborator's name and institutional email address, and click on "add collaborator". The following collaborators can be added to a record:

- UQ collaborators (staff or students)

- Collaborators from other Australian institutions affiliated with the Australian Access Federation (AAF)

- Collaborators from international institutions that are included within the eduGAIN federation, or Tuakiri federation (NZ institutions)

- Industry partners or collaborators from an institution not included in the AAF, eduGAIN or Tuakiri federations (via LinkedIn login).  

(Refer to the external collaborator login instructions when adding external collaborators). 

 Note that all collaborators added to the project record will have read/write access to the data. If you wish to apply access permissions (e.g. read-only), you should use the share by email/link function available via UQRDM cloud. 


  Enter any relevant ethics approvals

Click on the "link to ethics" button. A drop down box of any approved ethics applications you have. Select all that are relevant.

  Data storage questions 

Your answers to these two questions determine where your project's data is stored. Because of this, your answers cannot be changed once the project is active and storage is allocated. 

Researchers from IMB, QBI, AIBN, & CAI should always select 'mount on HPC facilities'. The exception is when there is human identifiable data. Refer to the Research Institutes page for more information.

  Submission process

If the record does not require UQ lead approval (i.e. owner is also the UQ lead), click     


If the record requires approval from the UQ lead (e.g. for HDR project), click  

 Note: The record owner can still access and make changes to the record before it is approved by the lead, by clicking 

How to approve a record?

1. The UQ lead follows the link contained within the email to approve the record.

2. UQ lead logs in to UQRDM using UQ credentials 

3. If required, the UQ lead makes changes to the record. 

4. Once the UQ lead is happy to approve the record, they click 

 Note: It is also possible for the UQ lead to approve the record by logging into UQRDM directly, and clicking on the record that requires approval. 

If the UQ lead does not wish to approve the record, it is possible to reject it (i.e. delete the record) by submitting a request to ITS Support with the record short code. 

Storage is provisioned

Once the UQRDM record is approved and submitted, storage is provisioned. The record owner/UQ lead is emailed once storage has been provisioned with instructions regarding how to access the storage. Researchers from IMB, QBI, AIBN & CAI should refer to their institute specific instructions.

Any collaborators that have been added to the record will also receive an invitation to join the project, and they must login with their relevant credentials in order to get access to the shared storage.