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Research data management: Disposal

Research data management covers the planning, collecting, organising, managing, storage, security, backing up, preserving, and sharing your data.


You may choose to dispose of your data once the retention period has passed and you feel that the data is no longer of value or to meet ethical requirements. 

The disposal of Primary Materials and Research Data are to be conducted in accordance with the University’s Records Management policy - Records Management – Policy (1.60.04a)

When data is destroyed it must be irreversible with no chance of recovery.  Paper can be shredded using office shredder. Extra care should be taken with sensitive or confidential information and a secure paper destruction service bin used.

Digital data may be destroyed by deleting or overwriting information, purging magnetic media through degaussing (exposure to a strong magnetic field), or destroying the physical media (e.g. CD-ROMS, DVDs).

Exit planning

Before leaving the University, you should arrange access for at least one other researcher or your Head of School or Research Centre to the data and any documentation relating to it. Master copies of any working data that belongs to the University or to a third party with which the University has an agreement must not be removed from the University.

Copies of completed data that you have deposited in the University of Queensland's eSpace can remain in the care of the University. They will continue to be found and cited using the Digital Object Identifier (DOI) assigned to the collection at the time of publishing.

Any working data on the University of Queensland's systems should be removed by you before leaving the university.