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Open Access

A guide to support UQ researchers to understand the key points of Open Access as an option for publishing journal articles.

UQ eSpace and Open Access

Open Access

UQ eSpace is The University of Queensland's open access institutional repository for research outputs. If you would like to deposit material to make it open access, contact your Client Services Librarian or email the UQ Library Open Access Service. The UQ eSpace FAQs contain information to get you started.

UQ eSpace is the single authoritative source for the research outputs of the staff and students of the University of Queensland and is the archival home of UQ Higher Degree by Research Theses in digital form. Research outputs which have been made open in UQ eSpace are findable by a Google search, and this helps to raise the visibility and accessibility of UQ publications to the wider world.  In addition, the repository provides data for mandatory Government reporting requirements such as the Excellence in Research for Australia (ERA) exercise. It also operates as an institutional repository for other digitised materials created by staff of the University such as print materials, photographs, audio materials, videos, manuscripts and other original works.

Green self-archiving delivered by repositories:

  • Provides a persistent web address for each article that can be used for citation
  • Enables researchers to manage and promote their publications
  • Creates a permanent record of university research performance
  • Identifies who is accessing the University's research and gives an impact indicator
  • Promotes visibility of research. Publications deposited in UQ eSpace are visible and accessible through a global network of services such as OAIsterTrove and Google Scholar.

Open Access archiving and embargoes

Some publishers have introduced an embargo period before they will allow a self-archived version to be made freely available.To comply with the Open Access for UQ Research Outputs Policy and the NHMRC/ARC Open Access Mandates,  a post print or publisher's version of an article needs to be made available open access within 12 months of publication or as soon as possible.

Find information about a journals embargo period on the SherpaRomeo database 

What version can I deposit into UQ eSpace?

UQ eSpace accepts deposit of either the Authors Accepted Version (post-print) or the Publisher’s PDF however which version, if any, the journal publisher will permit you to deposit will vary from publisher to publisher. The majority of publishers will permit authors to archive the post-print NOT the publisher PDF in an institutional repository.

1. The Post-print or Authors Accepted Manuscript is the version following peer review with revisions made but no copyediting or formatting contributed by the publisher.

2. The published article is the version ‘as published’ in the journal (sometimes called the ‘publisher’s PDF’). This version generally includes value added by the publisher, such as hyperlinked references, journal branding, typesetting (into columns) and pagination.

To check what version a publisher will allow to be submitted, consult the Sherpa/RoMEO database. Your publisher’s author agreement will identify the publisher's rights and any residual rights of the author(s).

UQ eSpace Open Access Status

Publication records in UQ eSpace now include an Open Access Status field. The table below defines the different status conditions as they appear in UQ eSpace.

UQ eSpace OA status fields


Not yet assessed UQ eSpace staff have not yet processed the record to determine the open access status.

The journal is full open access and a link is available to a DOI or you can link to the published version within 12 months of publication.

Link (no DOI) The published version is available open access via a link (other than a DOI).
File (publisher version)

A copy of the publisher's version is attached to the publications UQ eSpace record. The publisher allows the deposit of the publisher pdf into an institutional repository.

File (author post print) An author’s accepted version (post print) is attached to the record. The publisher allows an author version of the manuscript (after peer review but usually without journal branding or pagination) to be posted in an institutional repository. 
Not open access No open access version is available via DOI, link or file.